Change the statuses a project can be in

The five statuses a workspace starts with are a starting point, not a fixed list. Owners and admins can rename them, recolour them, reorder them, and add their own: "Awaiting parts", "On hold", "Needs sign-off", all under Workflow.

Steps

1. Go to Workflow in the sidebar.
2. Drag a status to change where it sits in the order.
3. Click a status to rename it, give it a colour, or move it to another category.
4. Use Add status in any category to create a new one.
5. Use Make default for new projects on the status every new project should start on.

The three categories

• Not started: booked or being prepared; no work has begun.
• Active: work is under way.
• Terminal: finished. A project here only moves again if someone reopens it.

Order is what drives Advance: it moves a project to the next status in the list and stops at the first terminal one. Anything you put after that (Cancelled, by default) becomes an off-ramp you choose deliberately rather than one a project can drift into.